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A Day in the Life of Karen Hobbs - Admin assistant

posted 1 Feb 2017, 04:14 by James Dorey
Day to day, we spend a great deal of time celebrating the achievements and strengths of our children and young people – blogging, circulating newsletters, tweeting and “Facebooking”. Whilst this is a vital part of our work, I feel it is also just as important to acknowledge and recognise the achievements of our workforce, their drive to deliver the best for our young people and the stake they hold in our very special school. It is also useful to know more about each other and the day to day roles and responsibilities we all hold in delivering an outstanding service to the young people and their families. 

In the weeks and months ahead, we will be compiling a “who’s who” of our team, learning more about who they are, what they do each day at Columbus and thanking and valuing them in their contributions to Columbus.

Our first “A Day in the Life Of…” is Karen Hobbs, Administration Assistant. Karen joined the team in November 2012 and very quickly showed her abilities and commitments to Columbus. Karen is always a bright, friendly face who is ever willing to go that extra mile. I will never forget our Ofsted inspection of 2014 when, the night before the inspectors were due to arrive, all the teachers and the Senior Leadership Team were working late, feeling anxious and nervous about what might lie ahead.

Karen, who had actually gone home for the day, returned later in the evening saying “I couldn’t stay at home knowing you were all still here! Is there anything I can do to help you to get ready for the inspectors arrival tomorrow?!” What kindness!

In addition to being a secret chicken keeper and keen gardener, Karen also has hidden talents in ICT – if you ever need help to create a whizzy display or a computer based diagram – Karen’s your girl!

Read on for Karen’s message.

Next time – a valued colleague from the teaching team!

Ginny Bellard

Almost 10 years ago, weeks before I found out I was pregnant with identical twins, I had a change of heart.  Almost overnight I felt drawn to help the wider community rather than working in the corporate world; perhaps it was my maternal instinct kicking in.  I started volunteering in local schools to ensure this was the place for me and when a position became available at Columbus, it was almost too good to be true.  I have worked here for over four years and have never looked back.   

I enjoy working at Columbus because no day is ever the same, my role as a cross-campus Administration Assistant is highly varied and never boring.  My daily tasks often include:

Supporting the Principal and the Principal’s PA
Arranging meetings
Pupil filing
Staff interview administration
Passing messages to classes 
Producing documents/forms/letters and some of the visual work seen around Columbus 
such as the Good News Board/Staff Photo Board/calendars/menus/etc. 
Covering Receptions when necessary on both campuses
Support with administering the Admissions process i.e. taking initial phone calls from 
prospective parents, arranging visits, compiling Welcome Packs
Printing Annual Reports and arranging for them to be bound 
Staff photographs
Making refreshments for visitors
Taking documents/items between campuses including the midday cross-campus post run
Attending  certain meetings in order to broaden my knowledge about the running of 
Supporting with the Annual Review process
Branding - ensuring that everything sent out to the parents/carers and the wider community 
is of the highest standard.

I enjoy working at Columbus because no day is ever the same, my role as a cross campus Admin Assistant is so varied and never boring.  I feel proud to work in such amazing facilities for our pupils and students, it is so spacious and well-equipped compared to other schools I have been in.    Whilst analysing the Pupil Questionnaires and the Parent/Carer Questionnaires, it is satisfying to see just how profoundly we collectively (as staff at Columbus) improve the lives of our pupils, students and their families.    

Personally, I try my best to keep active, cycling to school and practicing Yoga.  Gardening is my passion. I get out there whenever I can.  I keep 5 chickens, one of which is named after a pupil at Columbus; I couldn’t resist - it is such a beautiful name!

Karen Hobbs
Administration Assistant